Digitizing the Global Talent Experience: How Borx Tech Transformed an International Company's Relocation Process with Airtable, Fillout, and Make.com

In a global business environment where talent mobility has become a constant, organizations require approval and tracking flows that are fast, transparent, and traceable. In Borx tech, we help The Chef’s Warehouse, a multinational company with operations in the US, Canada, and Europe, to digitize your internal relocation process using a low-code stack based on Airtable, Fillout and Make.com, achieving more agile, efficient management with real-time executive visibility.

The Challenge: From Manual Forms to Automated Workflows

Before the redesign, the relocation process relied on PDF forms, email chains, and manual approvals between managers, finance, and human resources. This generated delays, lack of traceability, and communication errors between subsidiaries.

The objective was clear: digitize the entire flow, From employee request to final financial approval, integrating notifications, signatures, and automatic reports without the need for complex development or additional infrastructure.

The Low-Code Solution from Borx Tech

Our team implemented an end-to-end solution based on low-code tools that combine ease of use with enterprise robustness:

Fillout.com: Creation of a dynamic form, with validations and corporate branding, so that each employee or manager can start the process from any device.
Airtable: Core of the operation and main database where requests, approval statuses, signed documents, and notifications are centralized.
Make.com: Automation engine that synchronizes the stages of the flow, sending alerts to HR, Finance, and Management personnel, as well as generating PDF copies and automatic records.

The result: A modern, scalable, no-code system that replaces multiple emails, spreadsheets, and scattered approvals.

Architecture and Process Flow

The workflow designed by borx.cl includes the following key stages:

Relocation Workflow Process Map…
Taylor-Wolf-Internal-Relocation…

Request from employee or manager → Fillout form with pre-loaded data and automatic validations.
Reception at Airtable → The information flows in real time to a master table.
Manager Approval → Review of application details, comments, and digital signature.
Financial Review and Sign-off → Budget validation and accounting records.
Final Notification and Documentation → Automatic generation of signed PDF and file in employee record.

Every interaction is recorded, allowing internal audits, time tracking, and executive reports.

Strategic Support and Governance

In addition to technical implementation, Borx Tech accompanied the client in the definition of the governance model, roles, and flow performance metrics, integrating the solution with the teams of Finance, HR, and Operations.
This approach not only modernized operational management, but also enabled the company to align your internal processes with global standards of efficiency and compliance.

Impact and Scalability

The project enabled:

Reduce by more than 60% approval times.
Ensure 100% traceability in each application.
Facilitate the collaboration between multinational teams in a single interface.
Establish a solid foundation for future integrations with HRIS, ERP or Power BI.

In addition, the modular approach allows the same model to be used for be replicated in other processes (such as travel expenses, internal promotions, or hiring) without developing new software.

Conclusion

The transformation of the relocation process The Chef’s Warehouse is a clear example of the power of Low-Code aplicado a la gestión empresarial moderna. Thanks to the architecture designed by Borx Tech, the HR and Finance teams now operate with an agile, centralized, and scalable platform, ready to integrate with the company's global digital ecosystem.
In Borx Tech, we help organizations to turning complex processes into simple, measurable digital experiences, using tools such as Airtable, Fillout and Make.com to accelerate internal transformation without relying on costly developments.